Payroll Manager (Tacoma, WA)

CAREERS

Pay: $85,000-$95,000

The Payroll Manager manages all multi-state payroll processes utilizing ADP Workforce Now, accurate and timely pay to employees, and coordinates activities of the payroll department and staff. This is an in office position.

FLSA: Exempt

Reports to: Human Resources Director

Date: March 2024

ESSENTIAL DUTIES + RESPONSIBILITIES

Oversees payroll-related functions including but not limited to processing certified payroll, new hires, terminations, status changes, tax changes, wage garnishments, deductions, and direct deposit.
Oversees and assists with the review, verification, and processing of payroll data.
Ensures integrity and compliance of all payroll processes. Maintains confidentiality and protects payroll operations and ensures SOX compliance.
Develops and implements system for accurate storage and maintenance of payroll records and files including but not limited to PTO, sick time, vacation, and other accrued leave.
Responds to all payroll-related inquiries including but not limited to payroll deductions and accruals, wage garnishments, child support payments, and employment verifications; resolves employee issues.
Reviews and assures accuracy of payroll, deductions, and payroll tax information.
Oversees preparation of weekly, month-end and government reports and compliance requirements.
Develops, implements, and manages payroll practices, policies, and procedures.

Hires, trains, supervises, motivates, and develops staff; manages schedules and workflow.

Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.

Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.

Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.
Maintains professional and technical knowledge of changing regulations.
Contributes to team objectives and efforts of the HR Department.
Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES

Directly supervises employees within the payroll department.

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

EXPERIENCE AND EDUCATION

Bachelor’s degree in accounting, finance, business or related field or equivalent combination of education and experience preferred.
Minimum 5-8 years payroll administration, including certified payroll experience with progressively responsible payroll and leadership.
ADP Workforce Now payroll system experience preferred.

Ability to effectively communicate with people at all levels and from various backgrounds.

SKILLS AND ABILITIES

Commitment to excellence and high standards
Excellent written and oral communication skills

Basic competence in duties and tasks of supervised employees.

Demonstrated ability to supervise and motivate subordinates.

Strong organizational, problem-solving, and analytical skills.
Ability to manage priorities and workflow.

Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Good judgement with the ability to make timely and sound decisions.

Working knowledge of data collection, data analysis, evaluation, and scientific method.

Ability to work with all levels of management.

Acute attention to detail.
Proven ability to handle multiple projects and meet deadlines.
Strong interpersonal skills.

COMPETENCIES

Attendance/Punctuality–Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability–Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Analytical–Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows, and procedures.
Project Management–Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Technical Skills–Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service–Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Leadership–Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Managing People–Includes staff in planning, decision-making, facilitating, and process improvement; Takes responsibility for subordinates’ activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.

Quality Management–Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Business Acumen–Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Use of hands to finger, handle or feel objects, tools, or controls; and talk and hear. Specific vision abilities required by this job include close vision, particularly reading that may be very fine print.
The employee may occasionally lift and/or move > 30 lbs.
Sitting 6-10 hours per day. There is the option to stand while working.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasionally exposed to vibration.
Noise level is loud and ear protection is on hand.
Employees may be exposed to hazardous chemicals in the workplace.
Sawdust is always present and protection is provided when appropriate.

Safety equipment

Frontier Door and Cabinet’s Safety Program and all established safety rules must be followed, and equipment used where required. This will include safety glasses, safety shoes, and hearing protection (when needed) while on the production floor. This position will also require use of gloves, dust masks and at times, a respirator.

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CAREERS