This position performs an administrative and operational role that focuses on supporting sales tax and WA B&O tax reporting, coordinating company fleet maintenance and repair, and state licenses and registration.
-Work with tax reporting software to supplement and ensure timely and accurate filings of all city and state sales tax and WA B&O tax returns
-Reconcile Avalara tax reporting software against internal reports to ensure accuracy
-Work with Avalara returns under a strict deadline to file most city and state sales tax and WA B&O tax returns
-Track, prepare, and file, WA city B&O returns not managed by Avalara
-Work with contracts and billing to consistently update and monitor exemption certificates software, which includes requesting new certificates as they expire
-Coordinate with the drivers and mangers to assure the company fleet is maintained, properly licensed, insured, and drivers are covered by company insurance
-Maintain a database of driver information
-Orders gas cards and maintains current records
-Coordinate MVR checks with HR Department for approved company drivers
-Assist with vehicle purchases and replacements when needed
-Maintain the preventative maintenance schedule of company fleet and track the completion of these maintenance tasks by external vendors
-Working with drivers for assigned vehicles schedule urgent or emergency repairs as needed
-Ensure all licensing is current for all company vehicles
-Promote safety and compliance with all Company policies and procedures along with all Federal, DOT and State laws
-Report accident details to the insurance company for proper administration
-Coordinate driver accidents and traffic violations with insurance company and HR Department
-Coordinate all driver policy and procedures with the HR Department
-Work with contracts team and assure all companies are in compliance with city, and state registration and licensing requirements
-AA in business or accounting
-2 years of experience in a sales tax or fleet support role
-Valid driver’s license
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